Choosing the right CRM for your nonprofit

As most non-profit leaders know, donor retention is an ongoing battle.

Why nonprofits use CRM

Nonprofit CRM software might start as little more than a digitized address book for your organization, one that stores volunteer and donor information, and business contacts. This includes:

Background data

Donation history

Main areas of philanthropic interest

Frequency of interaction

Connections with other stakeholders

That's a great place to start, but with a more robust CRM, nonprofits can create email campaigns, track volunteer engagement, and analyze donor information and trends. Moreover, fundraising efforts and grant applications can be compiled, evaluated, and regularly replicated to keep pace with annual cycles — all with one solution.

Overall, CRM software can dramatically enhance a nonprofit's capabilities in three main areas: management, funding, and communications.

In management, a CRM provides stronger data security, volunteer coordination, database organization, and stakeholder tracking.

For funding, it can optimize efforts in fundraising, donor acquisition, and payment processing.

In communications, a powerful CRM platform offers valuable insights into the efficiency of your campaigns, helps scale your marketing efforts, and is core to your engagement with different communities.

Effective donor management might feel like a heavy lift, but with a centralized CRM tailored to your nonprofit, you can simplify or even automate email updates, requests for support at critical moments, and streamline collaboration across time zones and borders. The key takeaway? Prodding donors by email will always be part of nonprofit work, but a good CRM solution can make it less cumbersome and all-consuming.

Our work for Doctors Without Borders (also known as Médecins Sans Frontières or MSF) demonstrates the expertise iTechArt brings to nonprofit clients. Operating in over 75 countries, Doctors Without Borders historically used multiple Salesforce systems, resulting in decentralized and disconnected data. We unified the organization's multiple CRMs into a single app, eliminating information silos while boosting productivity and collaboration for all their 65,000 employees.

Must-have CRM benefits for nonprofits

Every nonprofit is unique, but there are some universal needs that a CRM solution can address:

Scalable donor, supporter, and volunteer management

Dedicated accounting and payment software

Data centralization for easier access and activation

Automation of administrative tasks and reporting

Marketing efficiency and reach, with a focus on retention

Consider the above as non-negotiables. From there, choosing a platform will depend on the particulars of your nonprofit.

Key nonprofit CRM features

As with healthcare, fintech, and e-commerce, "nonprofit" is an umbrella term that covers a diverse segment of businesses, each with its own needs and goals. A disaster relief organization, for example, will need to activate campaigns quickly in the wake of an event, while a medical research charity will likely have its fundraising well-planned in advance.

As you research nonprofit CRMs, consider the core aspects of your organization: Do your involvement efforts lean more towards large, in-person gatherings or email and phone engagements? Is your fundraising concentrated more on a small group of core donors or fundraising drives throughout the year that target new donors? Does your organization have local, national, or international reach?

Each nonprofit CRM emphasizes different features, including:


Donation management

Fundraising support

Membership management

Program administration

Stakeholder relationships and contact management

Volunteer management and coordination

Tracking and reporting capabilities

If your nonprofit is built primarily on community engagement, then flexible communication tools that allow you to create and customize email campaigns might take top priority. Likewise, if a steady stream of donations from a particular group of donors is your organization’s lifeblood, then building a donor database, managing online giving, and generating contribution insights will be crucial.

Before you begin evaluating nonprofit CRM solutions, consider the following:

Functionality: How user-friendly is the system? Is it intuitive or will it require training? Are all your must-have features central aspects of the solution, or are some less robust than you need?

Customization: A good CRM for nonprofits will have templates that can be adapted to support your specific needs.

Size and scope: Evaluate your short, medium, and long-term growth goals. You want a nonprofit CRM that's easy to use where you are right now, but powerful enough to scale with you.

Integrations: If you currently use other apps, tools, websites, or software systems that affect your donor or volunteer relationships, make sure that they can integrate with the CRM you're considering.

Top 5 CRM solutions for nonprofits

This is by no means an exhaustive list of your CRM options, but these five vendors provide some of the best nonprofit CRM to start with, each offering top-notch general features and particular areas of expertise.

Salesforce CRM for nonprofits

As the undisputed leader in the for-profit CRM field, Salesforce has substantially customized its platform to fit the needs of nonprofit organizations, with outstanding results: Salesforce reports that, on average, nonprofits who use the Salesforce CRM system see a 31% increase in donor retention and a 48% increase in constituent engagement, and that nine out of ten nonprofit organizations feel that Salesforce for Nonprofits has improved their ability to achieve their mission.

One standout in its nonprofit offerings: the ability to generate deep insights into your constituent base. Powered by AI-driven analytics, Salesforce's Tableau CRM can breathe new life into struggling organizations by strengthening your relationships with donors and volunteers.

Salesforce's Nonprofit Cloud also offers innumerable ways to customize your fundraising and marketing. For example, if a recent fundraiser generated new contacts, you can enter these into the CRM and develop a customized marketing campaign, complete with email sequences, specific engagement strategies, and follow-ups to solicit future donations.

Kindful CRM for nonprofits

Kindful is geared toward growth in both membership and fundraising efforts. The platform makes online donations easy, with numerous templates to design and customize landing and donation pages. Single-click social media integration allows donors and volunteers to share their efforts across Facebook, Twitter, and Instagram.

This platform also integrates with payment processors like PayPal and Stripe. Financial record-keeping and management is a breeze thanks to synchronizations with accounting and e-commerce apps, including QuickBooks, Shopify, Emma, and Eventbrite. If you need to keep detailed records about donor activity, Kindful is a good option.


Bloomerang prioritizes early-stage nonprofits, making it an efficient stepping stone into the CRM world. With a strong focus on individual fundraising and donor retention, Bloomerang excels in its simplicity: clean interfaces and no hidden costs, plus insights into the engagement level of donors that indicate the best time to make contact.


DonorPerfect's approach is to help nonprofits scale quickly. It emphasizes centralization and automation, from integrated donation forms to constant contact with your donor targets to event management. Its cost-effectiveness means you'll avoid excessive software spending, and it doesn't require particularly tech-savvy professionals to operate. Bonus: DonorPerfect's communication and technical support receive high marks.


If you're already a large nonprofit, Virtuous can be a great fit. Its strong predictive analytics and reporting work better the more data you have, and it nudges you with informed suggestions according to your donor database, letting you know when you should run fundraisers, then makes donations easy with a Stripe-powered payment processing solution that includes recurring donations.

Popular CRM integrations for nonprofits

Custom integrations can take your CRM a step further to meet your organization's specific needs.

Chances are your nonprofit will benefit from at least one of these popular integrations:

Social media extensions

Most nonprofits have a presence on at least one social media platform — and those platforms have noticed. For example, Facebook enables fundraising directly through its app, allowing use of your donor information database on the app itself, while synchronizing donation data from Facebook's page to your CRM system. Twitch works similarly, focusing on the creation of livestream donation events to drive donations through viewer interaction.

Payment facilitators

One of the best ways to drive donations is to simplify the donation process as much as possible. Apple Pay enables patrons to donate with the convenience of Touch ID, and PayPal allows for payments with whichever currency the donor wants to use. BitPay drives this even further by enabling donations in Bitcoin.

Match donations

Matching gift programs account for an estimated $2-3 billion in donations annually, making them a powerful tool for maximizing your nonprofit's revenue. When an employee donates with Double the Donation, their employer is notified and prompted to match the gift.

Email marketing extensions

Email service providers like Mailchimp expand your reach with personalized emails, segmenting and automating large donor bases to drive donations.

Peer-to-peer fundraising software

Extensions like Classy put your story at center stage in high-performing donation hubs and crowdfunding campaigns optimized for conversion, maximizing donor engagement and retention.

A CRM solution, in practice

Here at iTechArt, we're no strangers to powering nonprofits with CRM — or how the right CRM can enhance a nonprofit's capabilities in management, funding, and communications.

As an example, Equal Education (EE), a social enterprise committed to narrowing the attainment gap and improving outcomes for vulnerable learners, sought our expertise when they needed a single solution that eased communication with tutors and streamlined complex technical processes.

iTechArt built EE's nonprofit record management platform from scratch. Our primary goal was to help the EE team break free from their legacy system (so many spreadsheets!) and leverage Salesforce to boost productivity.

We met the challenge and continue to customize EE's CRM solutions as needed. By centralizing and automating everyday tasks, EE reclaimed precious time for what matters most: making education accessible for every learner.

Regardless of which platform you choose, incorporating CRM software into your nonprofit can make you more efficient and boost your effectiveness in accomplishing the big-hearted goals that got you into this fight in the first place.

Here's to fighting the good fight.